New Scoutbook/Advancement Page

Leaders, Advancement chairs and Committee chairs, please check out or new district  subpage for information on and helps for using Scoutbook and linking it to National’s Advancement program Click: HERE

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Changes to Council Advancement Records

Dear Huguenot Trail District Boy Scout Troops, Cub Scout Packs and Venture Crews,
The December Courier contained an important message from the Executive Board of the Heart of Virginia Council.  It was the article titled “Program Resolution November 2017.” PLEASE READ FULL ARTICLE HERE:
“Effective January 1, 2018, every Heart of Virginia Council unit shall be required to only record advancement online through Internet Advancement. This requirement will bring the Heart of Virginia Council in-line with other councils in our area that have already eliminated paper advancement forms to bring Scout records up-to-date. When purchasing all rank badges, except for the rank of Eagle Scout, the Scout Shop will only accept printouts from Internet Advancement. The full resolution can be seen  here.”
This means, Cub Scout and Boy Scout rank badges, merit badges and Venturing awards cannot be purchased without presenting a printed Internet Advancement report at the time of purchase.  Per Phil Victor, Scoutbook reports indicating that the advancements have been synced to Scoutnet will be accepted.   (SEE ARTICLE BELOW THIS ONE ON HOW TO SYNC)

If the unit is doing this correctly, it will indicate so in the bottom left corner of the report.
As of January 1, 2018, the following will no longer be accepted by the Scout Shop:
1. Handwritten Advancement report.
2. A 3rd party Scouting reporting software report. Such as Troopmaster, Packmaster, Scout Trac, etc.
3. A software generated purchase order.
4. A list of rank badges and merit badges in a word document, handwritten on a piece of paper, etc.

If you are new to Internet Advancement, attempt to log-on and receive a message indicating your unit already has a password, this means that some time in the past the unit was using Internet Advancement to record advancements and merit badges.  You will need to contact the Council Registrar so she can reset the password and a new account, with a new processor password, can be created.
Please share this information with the individual who records advancements for your unit and the individual who purchases the advancements in the shop.  
Yours in Scouting,
Scott Bailey
Scott Bailey
District Advancement Chairman
Huguenot Trail District
Heart of Virginia Council, BSA
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How to Synch your Scoutbook with ScoutNet

For those using Scoutbook, did you know that you can SYNCH your unit’s advancement records with those BSA officially tracks in ScoutNet? If your unit previously had synched your Scoutbook account, by now you should have received a notification that the SYNCH feature has been restored. The “best” advantage from my perspective of synching your Scoutbook account is that you no longer have to use the legacy Internet Advancement application. But there are other advantages too… like being able to ‘synch’ the training of your leaders.

Enabling the SYNCH feature of your unit’s Scoutbook account requires you to take the action it will not happen by itself. ANY pack, troop or crew can do it. (Hang on shipmate…. Ships will be coming in early 2018.) Here are some ‘tricks’ that I learned synching a unit’s Scoutbook account that I pass along because they might help you – please share this liberally with the units you serve:
• You access the Unit Synch feature by scrolling down to the bottom of your unit’s Scoutbook homepage and clicking on the EDIT ‘UNIT’ button.
• Before you synch:
1. Make sure you have your unit’s ScoutNet password. You should be able to get this from your DE.
2. If you have more than one BSA membership ID, make sure that your My.Scouting active profile is the same as the one for the unit you are synching. (Mostly applies to those Scouters with registrations also at the area/regional/national level.)
3. If you have some youth in Scoutbook that have not yet gotten fully registered, go in and “Unapprove” them. You do this by going into the individual Scout’s record, clicking on their current MEMBERSHIP, ‘un-check’ the POSITION APPROVED box, and then click the UPDATE button. (This happened to me because I had turned in a Scout’s application the night before I tried to synch. You will need to do this for ALL youth you might be tracking in Scoutbook who have not yet officially registered.)
4. Check that all your registered youth and leaders have their BSA number entered into their PROFILE. You can download a full unit roster with member numbers using the My.Scouting Member Manager.
5. When you are ready to SYNCH your unit’s advancement, go the EDIT ‘UNIT’ button and proceed through each of the steps. The first time you synch your unit it may take a few minutes… especially if you have a large number of youth. Once synched, the Scoutbook and ScoutNet will keep each youth’s information in synch.
6. If you subsequently add new youth, after you have added their membership number you can indvidually add each Scout to your unit’s SYNCH function simply by opening the individual scout’s record and click on the “Click here to active” hyperlink found in the yellow bar right above the Scout’s Advancement summary box.
7. Updating your Leaders Scoutbook training requires you to go to the unit’s TRAINED LEADERS REPORT, scroll to the bottom and click the ScoutNET Unit Training Sych icon.
8. Whenever you add new Leaders (after you have added their membership number to their profile), or want to update the Training information repeat this process.
• Because there are multiple databases involved, give the process 24-28 hours to have the youth advancements sych fully within all of BSA’s systems.

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Family Scouting

Serving the Whole Family

BSA’s mission is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Scout Law. Our priority is to bring the benefits of Scouting to more youth while remaining true to our mission. We are excited to announce beginning in 2018, our  Cub Scouts program will be open to boys and girls. By welcoming both girls and boys into the program, even more youth will have access to the character development and values-based leadership that Scouting promises and be better prepared for future success.

Link Here to National’s Family Scouting Page for more Information

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Update to Eagle Palms! They heard you!!

All current Boy Scouts — even those who completed their Eagle Scout board of review before Aug. 1, 2017 — are now entitled to receive Eagle Palms for merit badges earned before their Eagle board of review.

Previously, only those Scouts with an Eagle board of review date on or after Aug. 1, 2017, were eligible for these Eagle Palms. Now all current Eagle Scouts can receive Palms for additional merit badges earned before their board.

This is a revision to the  change announced on this blog on July 10, 2017. The move comes in response to passionate feedback from volunteers and was approved by the BSA’s National Executive Board.

Here’s what changed and why. CLICK HERE

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New Eagle Scout Application

A new Eagle Scout application has been released by National. Eagle candidates please note that the most current application must be used when applying for this rank.

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New World Conservation Award Requirements

Cub Scouts, Boy Scouts, and Venturers now have new requirements for earning the World Conservation Award. These requirements are effective immediately. Please click here for further details. 

World_Conservation_Awards_(Boy_Scouts_of_America)Quick facts: World Conservation Award

How to get it: Return your completed application to council office for authorization to purchase badge from Scout shop.

Patch and placement: Blue border patch for Cub Scouts; khaki border patch for Boy Scouts; green border patch for Venturers; worn as a temporary patch on right pocket.

Supply/BIN item number: Cub Scout emblem, No. 139; Boy Scout emblem, No. 140; Venturing emblem, No. 152; pocket certificate, No. 32080

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Scout Planning Worksheet is a new tool to help Scouts perfect planning skills

When planning an Eagle Scout service project, you have to identify a goal, recruit a team, plan transportation, purchase materials, consider safety and plot each step.

It’s a lot of work.

So much, in fact, that in an ideal world the Eagle project wouldn’t be a Scout’s first experience with formal, documented project planning.

Ladies and gentlemen, welcome to the ideal world.

The BSA has released the Scout Planning Worksheet, a new tool that Scouts can use to plan patrol or troop activities. The goal is to build project-planning prowess that will benefit Scouts in their Eagle project, at school and in life…….Article continued here at Bryan on Scouting

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Annual Friends of Scouting Dinner

9528District Key 3: Dist. Commissioner Heather Mulvihill, Senior Dist. Executive Geoff Angle,
District Chairman Bill Mulvihill, representing Huguenot Trial.

Heart of Virginia Council’s Annual Fundraising Dinner was held at the Richmond Convention Center 10 March, 2016 with guest speaker Rex Tillman CEO for Exxon Mobile Corp. delivering an insightful speech on how scouting shaped his career from the time he was made an  Eagle Scout at the age of 13 years. Mr. Tillman is a past National President for BSA serving from 2010-2012 and encouraged everyone in attendance to participate in some form with the annual campaign to support scouting in Central Virginia. The Annual Friends of Scouting campaign raises money to support our camps, service center and scout programming for the year; taking the budget and dividing it by the 12, 000 scouts we have in our Council comes to $250 per scout per year in operating expenses. Please give generously when asked at your next Blue & Gold Banquet or Court of Honor. Scouting is making a difference in the lives of our youth and not only “prepares scouts for life” but prepares our country for the future.

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Powhatan Pack 1838 makes the Richmond Times with their generosity!

District leaders are so proud of what the Cub Scouts in Pack 1838-Powhatan Community Church, have done to provide food for the less fortunate children in their communities of Powhatan, Cumberland and Buckingham. Read more about their efforts and their adoptive program “Back Packs of Love” here.

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