Changes to Council Advancement Records

Dear Huguenot Trail District Boy Scout Troops, Cub Scout Packs and Venture Crews,
The December Courier contained an important message from the Executive Board of the Heart of Virginia Council.  It was the article titled “Program Resolution November 2017.” PLEASE READ FULL ARTICLE HERE:
“Effective January 1, 2018, every Heart of Virginia Council unit shall be required to only record advancement online through Internet Advancement. This requirement will bring the Heart of Virginia Council in-line with other councils in our area that have already eliminated paper advancement forms to bring Scout records up-to-date. When purchasing all rank badges, except for the rank of Eagle Scout, the Scout Shop will only accept printouts from Internet Advancement. The full resolution can be seen  here.”
This means, Cub Scout and Boy Scout rank badges, merit badges and Venturing awards cannot be purchased without presenting a printed Internet Advancement report at the time of purchase.  Per Phil Victor, Scoutbook reports indicating that the advancements have been synced to Scoutnet will be accepted.   (SEE ARTICLE BELOW THIS ONE ON HOW TO SYNC)

If the unit is doing this correctly, it will indicate so in the bottom left corner of the report.
As of January 1, 2018, the following will no longer be accepted by the Scout Shop:
1. Handwritten Advancement report.
2. A 3rd party Scouting reporting software report. Such as Troopmaster, Packmaster, Scout Trac, etc.
3. A software generated purchase order.
4. A list of rank badges and merit badges in a word document, handwritten on a piece of paper, etc.

If you are new to Internet Advancement, attempt to log-on and receive a message indicating your unit already has a password, this means that some time in the past the unit was using Internet Advancement to record advancements and merit badges.  You will need to contact the Council Registrar so she can reset the password and a new account, with a new processor password, can be created.
Please share this information with the individual who records advancements for your unit and the individual who purchases the advancements in the shop.  
Yours in Scouting,
Scott Bailey
Scott Bailey
District Advancement Chairman
Huguenot Trail District
Heart of Virginia Council, BSA
Posted in Advancement, Council News | Comments Off on Changes to Council Advancement Records

How to Synch your Scoutbook with ScoutNet

For those using Scoutbook, did you know that you can SYNCH your unit’s advancement records with those BSA officially tracks in ScoutNet? If your unit previously had synched your Scoutbook account, by now you should have received a notification that the SYNCH feature has been restored. The “best” advantage from my perspective of synching your Scoutbook account is that you no longer have to use the legacy Internet Advancement application. But there are other advantages too… like being able to ‘synch’ the training of your leaders.

Enabling the SYNCH feature of your unit’s Scoutbook account requires you to take the action it will not happen by itself. ANY pack, troop or crew can do it. (Hang on shipmate…. Ships will be coming in early 2018.) Here are some ‘tricks’ that I learned synching a unit’s Scoutbook account that I pass along because they might help you – please share this liberally with the units you serve:
• You access the Unit Synch feature by scrolling down to the bottom of your unit’s Scoutbook homepage and clicking on the EDIT ‘UNIT’ button.
• Before you synch:
1. Make sure you have your unit’s ScoutNet password. You should be able to get this from your DE.
2. If you have more than one BSA membership ID, make sure that your My.Scouting active profile is the same as the one for the unit you are synching. (Mostly applies to those Scouters with registrations also at the area/regional/national level.)
3. If you have some youth in Scoutbook that have not yet gotten fully registered, go in and “Unapprove” them. You do this by going into the individual Scout’s record, clicking on their current MEMBERSHIP, ‘un-check’ the POSITION APPROVED box, and then click the UPDATE button. (This happened to me because I had turned in a Scout’s application the night before I tried to synch. You will need to do this for ALL youth you might be tracking in Scoutbook who have not yet officially registered.)
4. Check that all your registered youth and leaders have their BSA number entered into their PROFILE. You can download a full unit roster with member numbers using the My.Scouting Member Manager.
5. When you are ready to SYNCH your unit’s advancement, go the EDIT ‘UNIT’ button and proceed through each of the steps. The first time you synch your unit it may take a few minutes… especially if you have a large number of youth. Once synched, the Scoutbook and ScoutNet will keep each youth’s information in synch.
6. If you subsequently add new youth, after you have added their membership number you can indvidually add each Scout to your unit’s SYNCH function simply by opening the individual scout’s record and click on the “Click here to active” hyperlink found in the yellow bar right above the Scout’s Advancement summary box.
7. Updating your Leaders Scoutbook training requires you to go to the unit’s TRAINED LEADERS REPORT, scroll to the bottom and click the ScoutNET Unit Training Sych icon.
8. Whenever you add new Leaders (after you have added their membership number to their profile), or want to update the Training information repeat this process.
• Because there are multiple databases involved, give the process 24-28 hours to have the youth advancements sych fully within all of BSA’s systems.

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Family Scouting

Serving the Whole Family

BSA’s mission is to prepare young people to make ethical and moral choices over their lifetimes by instilling in them the values of the Scout Oath and Scout Law. Our priority is to bring the benefits of Scouting to more youth while remaining true to our mission. We are excited to announce beginning in 2018, our  Cub Scouts program will be open to boys and girls. By welcoming both girls and boys into the program, even more youth will have access to the character development and values-based leadership that Scouting promises and be better prepared for future success.

Link Here to National’s Family Scouting Page for more Information

Posted in National News | Comments Off on Family Scouting

Update to Eagle Palms! They heard you!!

All current Boy Scouts — even those who completed their Eagle Scout board of review before Aug. 1, 2017 — are now entitled to receive Eagle Palms for merit badges earned before their Eagle board of review.

Previously, only those Scouts with an Eagle board of review date on or after Aug. 1, 2017, were eligible for these Eagle Palms. Now all current Eagle Scouts can receive Palms for additional merit badges earned before their board.

This is a revision to the  change announced on this blog on July 10, 2017. The move comes in response to passionate feedback from volunteers and was approved by the BSA’s National Executive Board.

Here’s what changed and why. CLICK HERE

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Briskets for Boy Scouts

Back to school is in full swing, and many Cubs are wearing their blues to show support for their Pack’s Join Scouting Night!

All this Scouting can make one huuungry!  And what better way to kick those cravings than to tuck into some Q Barbeque?!!

Briskets for Boy Scouts…Awesome BBQ is just a click away!

Q Barbeque is donating 100% of eGift card proceeds to local Scouting programs, September 11th – October 11th! Click below for details.

Thank you very much for supporting a fine restaurant that also supports our cause!

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Webelos Transition Day!

All Webelos and AOL Scouts, parents and their leaders are welcome and
encouraged to come out for a day of fun-filled activities designed to help
transition boys from Cub Scouts to Boy Scouts. Meet and greet prospective Boy
Scout Troops and see what Boy Scouts is all about.

The transition from Cub Scouts to Boy Scouts is when we lose a
large percentage of our cub scouts. And one of the primary reasons is that
boys and parents are not familiar with how different boy scouting is from cub
scouting and the wonderful opportunities awaiting. Recognizing this issue, in
the mid 1990’s, Scoutmaster Rodney Parsons of Troop 800 initiated a Webelos
to Scout Transition Day to demonstrate the fun and opportunities of boy
scouting. The troop expanded the event to include district and other troop
leaders to increase the number of boys who could benefit from the experience.
This event was featured in the August 2013 issue of Boy’s Life Magazine and
has been covered numerous times by local newspapers.

*****All District Troops are invited, welcome and encouraged
to to host a station at this event.*****

CLICK HERE for a brochure with details.

Posted in Advancement, District News | Comments Off on Webelos Transition Day!

Earning Eagle Palms is about to change!


The BSA has announced significant changes to the way Scouts earn Eagle Palms — those awards presented to young men who earn more merit badges than required.
Posted in General News | Comments Off on Earning Eagle Palms is about to change!

New Eagle Scout Application

A new Eagle Scout application has been released by National. Eagle candidates please note that the most current application must be used when applying for this rank.

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Summertime Merit Badges and Rank Advancement for Scouts and Cubs

chesterfield-parks-logo-colorThis summer Chesterfield County will once again offer merit badges and rank advancement. Activity pins and merit badge workshops are offered for Cub Scouts, Webelos and Boy Scouts. For details regarding Girl Scout merit badge workshops call 751-4946. The following Boy Scout merit badge workshops are offered by a merit badge counselor certified with the Heart of Virginia Council. Preregistration and payment required for these workshops.

To register, visit Cost of program does not include badge.

Details: Call Bryan Truzzie, 804-751-4946 or

Download details and prices here

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Buckskin 2017

Buckskin 2017

Sunday, July 30th – Saturday, August 5th, 2017
Camp T. Brady Saunders
Maidens, Virginia

*HAD AT LEAST ONE LONG TERM CAMPING EXPERIENCE (6 days and nights or longer)

More information/sign up here

Letter from Buckskin Director/Scoutmaster

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